PRESENT: Cllr Dr. M Dixson –
Chairman,
Cllrs. Mrs. L Reynolds, D Styles, J
Foster, Dr. Jayne Carrington, C Timbrell
Mrs. S Webb - Clerk. +
1 member of the public
Public Question Time:
·
The village has been experiencing ‘cold callers’
who were taking money from vulnerable people and that provisions had been put
in place for protection.
·
The speed watch initiative was mentioned and it was
established that Wiltshire Councillor Mrs Jane Scott was looking to encourage
parishes to join forces and get involved by way of purchasing a speed gun that
cost in the region of £2000. The Chairman
made it known that the parish council may well be interested in such a scheme.
·
Theft in metal has risen
·
Cars parking in the vicinity of The Old Forge and
causing obstructive problems was mentioned.
M
I N U T E S
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138.09. |
Apologies for absence.
Received from
Cllrs D Gill, Mrs B Bird, G Trickey & WCllr H Greenman |
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139.09. |
Declarations of
Interest
Cllr Dr. M
Dixson declared a personal interest in item 15a (request for donation from
the K L Film Society) of the agenda - stayed and voted.
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140.09. |
Minutes
The Minutes of
the meeting held on |
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141.09. |
Matters
Arising and actions from last minutes. Glenhaven - Cllrs Jane Scott and Howard Greenman agreed to
monitor. – Permission has been granted and an email sent to John Thomson/H
Greenman reminding of the 106 and asking for clarification that all is in
order. J T replied sending a copy of the Agreement. It was noted that during
a discussion with a legal representative of Wiltshire Council it was
confirmed that all proceedings were in order. Bus Shelter Tiles – Ramon Weston agreed to approach a local person to
see if a higher price could be gained for the remaining stone tiles – this
was not successful – The Insurance claim was successful with an excess of
£125 – the repairs are to be initiated 26th or 27th
August (now completed) – The Police have been informed. Neighbourhood Watch Signs – Following Mr Budd of Wiltshire Police’s
visit to the Parish Council appropriate sites for signs have been
investigated and it was agreed that ‘Finnygook’ Days Lane, Lower Common, Water lying at Plough lane – Following Kristian Prices
suggested solution to create a soakaway/catchpit within the boundary of
Orchard Cottage and connect it to the existing chamber located within the
frontage of Honeysuckle Cottage. Cllr
Reynolds spoke to the owner of Orchard Cottage and asked how they feel about
this proposal. The reaction was one of
not being impressed with this suggestion.
Cllr Greenman informed members that he had spoken to Danny Everett who
may become the drainage manager for W C – This problem is to be reported to
the W C Flooding working party in September and Cllr Greenman will report
back to the P C. - To be carried forward as Cllr Greenman was not present - ACTION
CLLR GREENMAN Tree Matters Following an offer
from residents of Yew Tree Cottage to plant a tree on common land. Cllr Carrington has spoken to residents who
would live close by and they are comfortable with this initiative. Cllr Carrington liaised with the sponsors who
favour a Overhanging trees at Request to cut grass at Farleigh Rise on the PCs
grass cutting contract. A reply has been sent saying
that this request was not supported but the dog faeces will be dealt with |
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142.09. |
Wiltshire
Council report Cllr Howard Greenman did not attend the meeting therefore nothing to
report. |
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143.09. |
Planning a)
Planning
Issues ·
Resurfacing of b)
NWDC
Planning Decisions ·
N/08/02167/FUL – Glenhaven, ·
N/09/01156/FUL – Lypgate House, Days Lane, K L –
Granted with conditions ·
N/08/02022/FUL – North Site, Kington St. Michael
Road, Chippenham – Granted with conditions ·
N/09/01201/ c)
Planning
Applications for consideration ·
N/09/01417/FUL – Replacement Conservatory –
Longmore House, 7 Fairleigh Rise, K L - It was resolved to support this
application. ·
M4 Motorway (Summerlands Overbridge Replacement,
Chippenham) Compulsory Purchase Order (NOD No 6) 2009 M4 Motorway
(Summerlands Overbridge Replacement, Chippenham) Side Roads) Order HA/18/NOD/009
– For information - noted. |
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144.09 |
Chairman’s Business (Cllr Dr. M Dixson) The Chairman spoke on the
following: a) Church Bend
Project - At the last Annual Parish Meeting it was said that this was a prime
project of the parish council. Thanks were
extended to Cllr Trickey who has all the necessary permissions to enable this
project to go forward. The funds are
now also in place 50% of which was the result of a successful grant
application approved by the new Area Board. b) Area Board - At
a meeting of the Area Board that the Clerk and I attended, the differences in
problems between parishes and towns were noted - such as Anti social
behaviour in a large car park in Chippenham that was an annoyance to a
resident who resides in a property close by. |
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145.09. |
Flu Friend An update was circulated
and included the following information: John Schofield is registered with the Swine Flu Incident Room and the
Emergency Planning Unit at County Hall as the Coordinator for Flu Friends for
the Parish of Kington Langley. He is also
registered as a volunteer to act as a Flu Friend should this be necessary. As
coordinator he has approached 5 other people to also act in the role of Flu
Friends. This is only for those who might have no other person to act on
their behalf. The names and addresses
of the volunteers are not to be published, they are allocated and contacted
by the Flu incident room should they be needed, not contacted by the person
themselves who are suffering from the flu. |
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146.09 |
Proposed pull in & Drop Off Zone – School Travel
Plan Cllr Reynolds reported on
the following: At a recent meeting with
school representatives the school travel plan was discussed. The school propose to apply for a drop off
zone in the vicinity of Coffin Walk, signage will be needed. The school is looking for the support of
the parish council for this proposal. Another meeting is to be held with the
school on the 28th September and Cllr Reynolds will attend and
report back to the parish council. - ACTION CLLR REYNOLDS. It was
resolved that the parish council would give its support to this
initiative. |
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147.09 |
All Weather Footpath –
Completion of hard surface from Plough Hill to A350 Traffic Lights.
The
Clerk reported on the following:
The application
for borrowing approval has been submitted.
The results are that the Secretary of State has notified the parish
council that provision of an all weather footpath through the village of
Kington Langley is approved as a purpose for which the council may borrow an
amount not exceeding £22,770. The
approval is valid for six months from the 14th September 2009. Borrowing approval has not been given to
borrow the money to pay off the existing loan. Therefore a second loan will need to be
taken out. A meeting is to be arranged
between Cllrs Dixson, Timbrell and the Clerk to discuss this and to look at
the costs of appropriate borrowing and report back to the parish council. - ACTION CLERK |
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148.09 |
Church Bend Footpath
In Cllr Trickey’s
absence, an update he produced was circulated. Thanks were
relayed to Cllr Trickey for all his efforts in bringing this project to
fruition. Area Board
Grant - The Chairman
reported that this was successful Licence
between Mr Wheeler/PC -
It was resolved to sign this licence therefore the Chairman and Parish Clerk
signed it witnessed by Cllr Timbrell on behalf of the PC. Legal fees - It was resolved to cover the cost of
Mr Wheelers legal fees of £345 Quotations 3 quotations had been received and considered
and it was resolved to favour the middle estimate. Cllrs Dixson and Trickey will be
negotiating with the contractor for a price reduction and were authorised to
proceed with placing the contract on this basis.. - ACTION CLLRS TRICKEY &
DIXSON. An article is to be placed
in the next village magazine reporting the parish council’s success and that
this project will proceed. - ACTION
CLERK |
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149.09 |
Bench in Memory of
John Oatley
Mr Weston
reported that he had spoken to the residents who reside close to the bench
site and they were happy and encouraging.
The siting of the bench is well underway with 4 volunteers excavating
the site fixed shuttering and erected a temporary fence. Timber for the
shuttering and the concrete was supplied by Mr Elkins and a letter of thanks
is to be sent to him. ACTION CLLR
DIXSON. The site is now prepared
ready for the fixing of the bench. The Clerk reported
that the plaque was on order. Donations received to date amount to £240. |
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150.09. |
Kington Langley
Village Hall
It was noted
that Cllrs Gill and Trickey requested that this item be postponed. However it was felt that the subject was
important and needed to be discussed therefore remained on the agenda. The Chairman
briefed members that this issue had been brought to the parish council’s
attention by the Village Hall Committee (VHC) on the 10th August
the day of the last parish council meeting.
It has become apparent that the parish council is the Custodian
Trustee of the Village Hall and it was felt necessary to clarify what this
role entailed. The Chairman and Clerk
met with a Wiltshire Council Solicitor who clarified the position of a Custodian
Trustee. A report of this meeting has
been circulated and a copy is attached to the master copy of these
minutes. In brief, the Custodian Trustee
appoints two representatives to sit on the VHC. Funds granted by the parish council as a
local authority to the VHC should only be agreed on consideration of the VHCs
annual accounts. Custodian Trustees
have no managerial role in the day to day running of the charity. The village hall is not underwritten by the
parish council. It was resolved
that no further grants will be paid to the VHC until presentation of their
annual accounts including all outstanding years that have been independently
scrutinised. Note (Cllr Timbrell
mentioned that in accountancy terms scrutiny means audit). The Clerk
reported that she had requested copies of the accounts of the VHC in
readiness for this meeting but the Chairman of the VHC replied saying that
this was not possible. It is not known
when the accounts will be available. |
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151.09. |
Finance
c)
It was noted that the external audit report was
satisfactory. |
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152.09. |
Request for Donations
The following
were considered: a)
Acorns
Pre-School Kington St. Michael - Donation request towards the running of the
school - It was resolved not to support this request. b)
Kington
Langley Playing Fields Association - Donation request towards the
refurbishment of the toddler play area - Following discussion it was felt
that this area could be made more accessible to children with less money
spent on it. Therefore it was resolved
not to support this request. c)
Kington
Langley Film Society - Donation request towards a projector. It was noted that the Film Society had been
successful in securing the funds from other sources therefore it was resolved
not to support this request. d)
North
Wilts CAB - Request towards the running of the CAB - Following discussions it
was resolved to grant the CAB £100. |
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153.09 |
Correspondence received/actions to take a) Update for Chippenham Area Board form
completed - noted b) Information
from Wiltshire Council – Circulated - noted c) Consultation on
Proposals for Harmonisation of Concessionary Travel – circulated – It was
resolved to support this initiative - Clerk to respond - ACTION CLERK d) Parish Steward
Autumn 2009 programme – KL dates: 20th & 21st Oct,
17th 18th & 19th Nov, 15th
& 16th Dec. - A copy given to Cllr Foster and the contents
were noted. e) Invitation from
WC to a Service Dedication for the New Wiltshire Council at Salisbury
Cathedral on 11th October at 3pm - No member is available to
attend f)
Police Report received and is held with the Clerk
- noted |
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154.09 |
Agenda Items for meeting 12th
October 2009
Speeding limits |
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155.09. |
Exclusion of Public and Press Because of the
special nature of the following item, the Chairman proposed the following
resolution – That the following item is conducted under the Public Bodies
(Admission of Meetings) Act 1960 – therefore the public and press be excluded. It was resolved to support this resolution
however, there were no public or press present at this time. |
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156.09. |
Parish Clerk’s 6 Month Review On the 31st
August the Parish Clerk’s probationary period ended – therefore a)
Consideration
was given to the draft contract – circulated - minor amendments are to be
made and agreed with the Chairman. b)
The Clerk’s
salary was reviewed and it was resolved to increase the salary by one salary
scale point bringing this to salary scale point 23 as from 1st October
2009 c)
The Clerk’s
expenses were reviewed and it was resolved to reward an amount towards the use
of personally own equipment as from 1st October 2009 |
Meeting closed at 10.25pm