D R A F T

 

MINUTES OF KINGTON LANGLEY PARISH COUNCIL MEETING HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON MONDAY 6TH APRIL 2009.

 

 

PRESENT: Cllr Dr. M Dixson (Chairman), Cllrs. Mrs. Betty Bird, D Gill, Mrs. L Reynolds, D Styles

                C Timbrell, J Foster & the Clerk Mrs. S Webb.  Wiltshire Cllr Mrs Jane Scott joined the

               meeting during proceedings.  + 2 members of the public

 

 

Public Question Time:

·         Mr R Weston asked how to obtain Neighbourhood Watch notices – Cllr Gill agreed to look into it.

·         Mr R Weston also asked if the agendas were to be put on the Parish Council’s website – The Chairman explained that it was Cllr Trickey who carries out this task but due to a family matter it was possible that on this occasion it was overlooked. 

 

M I N U T E S

 

46.09.

Apologies for absence.

Received from Cllr G Trickey

 

47.09

Declarations of Interest

Cllr Dixson declared a personal interest in agenda item No. 18c Grants/Donations relating to the Film Society.

 

48.09
Minutes

It was RESOLVED that the minutes of the meeting held on the 9th March were a true record therefore were signed and adopted. 

 

49.09

Matters Arising and actions from last minutes.

The Clerk distributed a summary of actions from the meeting held on the 9th March.  Actions and updates as follows:

 

033.09

Matters Arising – Wessex Water Church Bends – Proposed footpath – Cllr Timbrell reported that the gates had now been installed.

 

033.09

08/02167/FUL Glenhaven, Plough Lane – Confirmation sought regarding 106 Agreement - Simon Smith approached again for an update on the position regarding the 106 Agreement.  This to be monitored. ACTION CLERK  

 

033.09

Scarecrow Committee – request for grant (agenda item)

 

033.09

Matters Arising - Plough Lane by A350 Traffic Lights – Additional Grass Cutting – Responsibility sought – Clerk contacted Kristian Price of WCC who is waiting for information from the Land Registry regarding responsibility – if it is WCC they will cut it twice per year May and October.   Clerk to press for the Wiltshire Council to take responsibility however an additional cut to be added to the Parish Councils grass cutting contract. ACTION CLERK

 

033.09

Matters Arising  - Pot Holes at Hit or Miss and drainage and large holes on byway at the Sutton Road end of Byway 34 – To be raised with the Parish Steward.  This to be raised again. ACTION CLLR FOSTER

 

033.09

Matters Arising – Thanks to Peter Hart to be expressed – Cllr Dixson is kindly arranging a Garden Party/thank you drinks party for 25th May – An invitation has been sent. Thanks were relayed to Cllr Dixson.

 

033.09

Matters Arising – Bus Shelter Tiles – Tiles on the Greathouse bus shelter have been removed - To be reported and insurance company to be notified – Clerk has notified the Insurance Company with a view to making a claim.  Ref No. BH/2/180482.  A Police reference number is required (not sure if this had been reported to the police) together with two estimates for repair.  Then the claim can be processed. PC H Barham to be approached and quotations to be obtained.  Once all necessary information to hand an insurance claim to be processed.  ACTION CLERK

 

033.09

Matters Arising – Village Pond – Agenda Item

 

035.09

Chairman’s Business – Resignation of Val Giles – Agenda Item

 

037.09

All Weather Footpath – Agenda Item

 

038.09

Licence for Footpath at Church Bends – Agenda Item

 

040.09

Councillor Projects/Responsibilities – Agenda Item

 

041.09

Finance – Bank Signatories – Cllr Dixson and the Clerk have been added to the signatories and Mrs Hart’s signature has been removed.

 

043.09

Exchange of Information – Jacksom Lane end of Morell Lane footpath (footpath No 4) Reported to the ROW Officer

 

043.09

Exchange of Information – Water laying at Plough Lane – Agenda Item

 

50.09

Planning

a)      Planning Issues

·        Resurfacing of Church Lane – The Chairman undated members – Kristian Price of Wiltshire Council mentioned that a member of his department had visited the lane regarding the repairs and his feelings were that it was not high priority.  This was not acceptable therefore will be pursued.  The verges have now been repaired. Cllr Scott still has the matter in hand.  ACTION CLLR DIXSON

·        Field View House – Following discussions it was RESOLVED not to take this issue any further regarding the gates and pillars.  Cllr Timbrell abstained from voting.  Wiltshire Council to be informed. ACTION CLERK

b)     NWDC Planning Decisions

·         09/00058/TCA – Langley Chase Plough Lane Kington Langley – Tree Surgery - Permission granted 12/0309 - Noted

c)      Planning Applications for consideration

·         09/00364/FUL Alterations, extension and particial COU* to Beauticians studio at Steinbrook Farm, Swindon Rd, K L – It was RESOLVED to  unanimously supported this application

·         09/00389/FUL – Demolition of existing garage and erection of new double garage at Little Gables, Church Road, K L – It was RESOLVED to unanimously supported this application

·         08/02278/S73A – retrospective for Front Access Wall – Holly Bank House, K L. (all previously circulated) – It was RESOLVED to supported this application by 6 votes to 1.   Decision to be relayed to Wiltshire Council – ACTION CLERK

 

51.09

Chairman’s Business (Cllr Dr. M Dixson)

Nothing to report

 

52.09

Clerk’s Report

The Clerk reported on the following:

Notification of Road Closure – notices have been put on the notice boards regarding the closure of Church Lane from its junction with Days Lane in a south-westerly direction to its junction with The Common from 6th April for a period of no more that five days.  Alternative route is via Days Lane – Church Road – The Common  and vice versa this is to enable Drainmaster to repair sewer services.

 

Information for the training course has been distributed to those attending

 

Cllr Gill kindly checked the war memorial on the 13th March and reported that there was no change to figures given in 2008.

 

Police Information – Following the Annual Parish Meeting information that was distributed by P C Barham can be obtained from the Clerk

 

Play Area Resurfacing money – Cheques have been paid into the current account to the sum of £17,820 a transfer has been carried out to the sum of £3000 from the deposit to the current account and a cheque has been raised and paid to Redlynch Leisure for the resurfacing of the play area.  A cheque is to be raised at this meeting and then paid to Groundscape Services Limited for further works in connection with this project.  The notices have been taken down from the notice boards in connect ion with this. 

 

53.09

All Weather Footpath – Completion of hard surface from Plough Hill to A350 Traffic Lights. 

Cllr Timbrell updated those present on the following:  To date no further estimates have been obtained for the remaining necessary work. ACTION CLLR TIMBRELL.  The Chairman mentioned that the original Public Works Loan Board loan of £40,000 was now down to £14,063 and that there was sufficient headroom for further borrowing.  Also possible grants are to be investigated. – ACTION CLERK   

 

54.09

Church Bends Footpath

Wessex Water Licence - Cllr Trickey asked for the following update to be distributed.

The contact in the legal department of NWDC (Now Wiltshire Council) has been on long term sick leave during the last month.  Eventually a response was received from one of his colleagues and she has now contacted Wessex Water and confirmed that we are happy with the draft deed.  It was also confirmed that a letter was sent to Mr Wheeler’s solicitor back in February – but no reply has yet been received.  This to be taken up with the solicitor and Mr Wheeler.  ACTION CLLR TRICKEY.

Installation of gates – Cllr Timbrell informed members that he had collected the gates from Chipping Camden and carried out the installation.  It was noted that the surfacing that had been done could be dangerous on a downward slope.

 

Potential grants to be explored – ACTION CLERK

 

CLLR MRS JANE SCOTT ARRIVED AT THIS POINT

 

55.09

Water laying at Plough Lane

Cllr Reynolds explained that water runs across Honey Suckle Cottage and into the road and at times is two inches deep especially after heavy rainfall and will lay for many days.  This is very hazardous during icy weather.  The issue is regularly reported and during autumn of 2008 the area was inspected by Wessex Water who has had difficulty in locating the source.  This to be pursued with the assistance of Cllr Scott. ACTION CLLRS REYNOLDS AND DIXSON

 

56.09

Councillor Project and Responsibilities

Due to changes within the Parish Council, it was RESOLVED that Cllr Styles take responsibility of the bulbs, Cllr Reynolds will be the Parish Council rep for liaising with the school and Cllr Trickey will be the Parish Council rep on the Playing Field Committee.   The necessary changes to be incorporated into the councillor’s handbook.  – ACTION CLERK.

 

57.09

Parish Plan

Consideration was given to the production of a Parish Plan.  During discussions, it was noted that in some documents planning issues can become Supplementary Planning Guidance.  Guidance documentation to be sought and brought before the Parish Council when to hand. ACTION CLERK 

 

58.09

Village Pond

Cllr  Timbrell reported on the following:  A working party has been formed but more volunteers are needed.  A skip has been order for Thursday 9th until Tuesday 14th April. It was noted that moorhens are nesting therefore this area to be left until after hatching.

 

59.09

Insurance Policy Renewal

A copy of the schedule was circulated.  It was RESOLVED that this be deferred until the next meeting.

 

60.09

Parish Council Risk Assessments

A copy of the Risk Assessment Policy was distributed.  It was RESOLVED that this be deferred until the next meeting.

 

61.09

Parish Council Standing Orders

The Parish Council Standing Orders were reviewed and it was RESOLVED that the following amendments be made. 

Page 1 (4)  AOB - delete

Page 2 para 1 third line change the word property to proper

Page 4 under EXPENDITURE add or under special circumstances one member and the Clerk 

Page 4 under INTERNAL AUDIT (25) Amend to An Internal Control Inspection shall be carried out twice a year by the appointed Parish Councillor.

ACTION CLERK

 

CLLRS FOSTER AND STYLES LEFT AT THIS POINT

 

62.09

Councillor Vacancy

The Clerk briefed members that there were no requests for an election.  Sample cooption notices were tabled and it was RESOLVED that a cooption notice be posted on the notice boards and any candidates to be brought to the June Parish Council meeting for consideration. ACTION CLERK

 

63.09

Finance

(a) Cheques issued, payments received and transfers made since 9 March 2009 meeting:

Payments:

£4,190.70 Skyline Heating

£393.78 Clerk’s Salary

£52.17 Clerk’s expenses

£103.50 WALC for training

£20,694.25 Redlynch Leisure         Total £25,434.40

The invoices for the above cheques have been inspected and approved by the signatories.

 

Receipts

£2,909.50 Village Hall Committee towards Boiler

£756.50 K L 150 Club

£6,825 Community First grant for Play Area resurfacing

£10,995  KLPA towards the play area resurfacing

£163.19 Wayleave payment                                                Total £21,649.19

 

Transfers Made: £3000 from Deposit to Current account

Direct Debits Paid: None

 

b) Bank Accounts

Reconciliation to be carried out on receipt of statements

 

Bank Accounts as at 6th April 2009

Current Account                   £1,593.49

Deposit Account                   £5,745.50

Petty Cash                            £37.56

Total                                     £7,376.55

 

c)Grants/Donations

Requests received from CAB, Victim Support, Kington Langley Film Society, & Scarecrow Weekend.  Following discussions it was RESOLVED that a donation be made to the Scarecrow Weekend of £250.  The Film Society request to be deferred until the September Parish Council meeting.  No award for the CAB and Victim Support.  Cllr Scott mentioned that the Film Society may wish to apply for a grant from the Area Board after June 2009.  The above to be processed – ACTION CLERK

 

64.09

Correspondence received

a)      Letter from Age Concern introducing an ‘Age – No Barrier’ week 20th to 26th June - Noted 

b)        Letter from WCC giving information on the Health Services in Wiltshire – pointing people in the right direction. - Noted

c)      Letter from WCC regarding Roadside Ditches and Overgrown Vegetation asking for assistance – Members prefer to approach land owners directly as and when necessary.  ACTION CLLR DIXSON

d)      Letter from WCC regarding the spring programme for the Parish Steward. – Forwarded to Cllr Foster.

e)      Letter from Valerie Young requesting permission to use the Commons for the Scarecrow weekend 16th and 17th May 2009. – Request granted. V Young to be informed. – ACTION CLERK

 

65.09

Exchange of Information

a)      Cllr Dixson briefed members that the resurfacing of his drive was to start on the 7th April and that the contractor was the same person who carried out the work for the erosion scheme.  It was agreed that the donated bollard was to be installed at Ashes Lane by this contractor.

b)      Cllr Timbrell agreed to re-set the loose paving sets opposite the school.

c)      It was noted that the Councillors Hand Book needed updating.

 

 

MEETING CLOSED AT 10.10PM