KINGTON LANGLEY PARISH COUNCIL

MINUTES OF THE

ANNUAL MEETING OF KINGTON LANGLEY PARISH COUNCIL

HELD IN THE UNION CHAPEL

ON TUESDAY 5^TH MAY 2009

THAT COMMENCED AT 7.30PM

PRESENT: Cllr Dr. M Dixson, Cllrs. Mrs. Betty Bird, D Gill, Mrs. L Reynolds, D Styles

C Timbrell, G Trickey & the Clerk Mrs. S Webb. + 3 members of the public

Public Question Time:

· Mr R Weston asked if the Parish Council would consider a sound system as when the meetings are held in the village hall meeting room during dancing classes it is difficult to hear all THAT is said. It was agreed that in future an additional table will be placed at the end of the councillors table to bring the public closer to the meeting in the hope that this would improve the ability to hear what is being discussed.

· Mr R Weston mentioned that there would be a picnic on the commons on Derby Day 6^th June and all members of the council were invited to attend.

· D Sealey brought to the Parish Council’s attention that an additional brown sign had been sited on the A350 and he was not happy about it and would be protesting. This was noted.

· D Sealey mentioned that he is still named as ‘The Snowman’ on the Parish Council’s website and wished this to be changed. Cllr Trickey agreed to look into this.

M I N U T E S

66.09

Apologies for absence.

Received from Cllr J Foster and Wiltshire Councillor Mrs J Scott.

The chairman informed members that Cllr Foster was recovering well from an operation and was due to be released from hospital soon

As Cllr Mrs J Scott was unable to attend the meeting it was noted that this would have been her last meeting as the Parish Council representative. Therefore thanks were to be recorded for all her loyal assistance to the Parish Council over the years.

67.09

Election of Chairman and Declaration of Acceptance of Office for 2009/2010

Nominations were invited for the position of Chairman. Cllr Maurice Dixson was proposed by Cllr Styles and seconded by Cllr Trickey and unanimously carried – therefore Cllr Dixson was duly elected Chairman for the year 2009/2010 and signed the Declaration of Office and continued to chair the meeting.

68.09

Declarations of Interest

None received

69.09

Election of Vice-Chairman and Declaration of Acceptance of Office for 2009/2010

Nominations were invited for the position of Vice-Chairman of the Parish Council. Cllr Gill was proposed by Cllr Styles and seconded by Cllr Trickey. This was not put to the vote as Cllr Gill did not wish to take up this position. The chairman asked if any members wished to take up this roll but no member came forward. Therefore it was RESOLVED to defer this item to the June meeting of the Parish Council.

70.09

Register of Members Interest

To give members time to recollect on what is registered, this item is deferred to the June meeting.

71.09

Minutes

Amendments are to be made to minute Nos 49.09(041.09), 53.09, 54.09 and 63.09 of the Minutes dated 6^th April 2009 and re-presented at the June meeting for signing.

72.09

Matters Arising and actions from last minutes.

49.09	Matters Arising – Glenhaven 106 Agreement to be monitored Contacted Simon Smith on 10^th April asking for clarification on present position. Reply received 28/4/09 the 106 Agreement has not been signed therefore the decision has not yet been issued. To be monitored. ACTION CLERK
49.09	Matters Arising – Plough Lane Additional Grass Cutting WC have refused to take responsibility. RESOLVED to request that this area be added to the Parish Council’s grass cutting contract. ACTION CLERK
49.09	Matters Arising – Pot Holes at Hit or Miss and Byway 34 to be raised again with the Parish Steward ACTION CLLR FOSTER
49.09	Bus Shelter Tiles – Police to be approached and quotations sought regarding the missing tiles. Emailed Heather Barham on two occasions to officially report this and asked for a log reference but no reply or acknowledgement received. Chairman to CONTACT the Police ACTION CLLR DIXSON
55.09	Water lying at Plough lane – The Chairman wrote to Kristian Price explaining the problem with an explanatory note attached. A meeting was held with KP on site and after a long discussion KP agreed to arrange for a specialist to attend the site and investigate what the problem is. It was suspected that it may be a spring. – An update to be given at the June meeting. ACTION CLLR REYNOLDS.
62.09	Councillor Vacancy – Notices placed on all notice boards – Closing date is Friday 29^th May 2009 – The chairman knows of one interested person who has been asked to contact the Clerk.
63.09	Finance Grants/Donations Grant issued to the Scarecrows and notification of decisions relayed to other requests.
64.09	Correspondence – Scarecrow committee request to use Commons – notified the Scarecrow committee of decision
	Cllr Timbrell mentioned that he had inspected the loose paving slabs that had been reported but they had already been secured.

73.09

Planning

a) Planning Issues

· Resurfacing of Church Lane – Cllr Jane Scott is still pursuing this with the aim to get the work included in the new financial year’s schedule.

b) NWDC Planning Decisions

· 08/02278/S73A – Holly Bank House, K L Retrospective for Front Access Wall – Permission granted subject to conditions – 8/4/09 – information previously circulated.

c) Planning Applications for consideration

· 09/00662/TCA Fell Ash Tree at Yew Tree Cottage, Days Lane K L. Cllr Dixson visited the site on behalf of the Parish Council and informed members that the tree was causing damage to the property. It was RESOLVED to support this application. The Applicant offered to sponsor a replacement tree on grass common land in the area of Church Lane/Days Lane. This was noted and well received.

74.09

Chairman’s Business (Cllr Dr. M Dixson)

The Chairman mentioned that the following three items were very important issues to the village and it would be good to achieve these during this financial year.

75.09

All Weather Footpath – Completion of hard surface from Plough Hill to A350 Traffic Lights.

Cllr Timbrell reported that he had received an updated quotation from the contractor who had already quoted in 2003 and that the latest quote was for £2000 less and included an anti-skid finish on part of the path. A further 2 quotes need to be sought. ACTION CLLR TIMBRELL

The Public Works Loan Board has been contacted but the Parish Council are not eligible for additional borrowing on present loan but suggested we look into taking on a further loan.

Funding discussions to be taken up with the Chairman, Cllr Timbrell and the Clerk once alternative quotes have been received.

76.09

Wessex Water – License for path at Church Bends

Cllr Trickey updated members on the following:

The final agreement had been received with the agreed amendments and signed by the Clerk. A cheque for £250 to cover the Wessex Water legal costs to be raised. Public Liability insurance to be checked.

It was noted that the new owner of the land had verbally agreed to lift the restriction on the footpath that only allowed school children to use it. This to be obtained in writing.

Thanks were relayed to Cllr Trickey for all his time and efforts he had given to this project. An update to be given at the June meeting. ACTION CLLR TRICKEY

Community First have been contacted with a view to grant aid, however the cost of the project is not enough to be eligible for a grant.

77.09

Village Pond

Cllr Timbrell reported that good progress had been made with the clearing of the pond. Many volunteers turned up to help and the moorhens nest that had eggs was left alone. A large skip was duly filled and the local farmer kindly disposed of the waste. Growth is now beginning to appear and Mr Newman will return in the summer regarding a possible re-spray. Thanks were relayed to Cllr Timbrell for his time and efforts given to this project. It was noted that the local farmer who disposed of the waste damaged his tyre during the process. Therefore it was RESOLVED that £50 be granted to him towards the cost. Cllr Timbrell wished thanks to be recorded to all the people who helped with this project.

78.09

Insurance Policy Renewal

Copies of the schedule had been previously circulated. It was RESOLVED that the Church Bends footpath and play area safety surfacing be added to the schedule.

Delegated authority was given to the Clerk to seek other quotes and get the best insurance premium for the Parish Council ACTION CLERK

79.09

Parish Council Risk Assessments

Copies were previously circulated and it was RESOLVED to approve the Risk Assessments

80.09

Parish Council Standing Orders

Cllr Gill had suggested changes to the Standing Orders. It was RESOLVED to agree and amend the Standing Orders accordingly. ACTION CLERK

81.09

Bench Request

Consideration was given to a request from Mary Renfree to site a bench at the end of Ashes Lane/Newlands Green in memory of John Oatley. Cllr Reynolds briefed members that Ms Renfree would be happy to raise the cash to fund the bench if funds were not available from the Parish Council. Following discussions, it was RESOLVED that the request be granted and that the Parish Council wished to be financially involved to the sum of 50% of the total cost. The location was favourable but exact details to be confirmed. The chairman to write to Ms Renfree with the decision. ACTION CLLR DIXSON.

82.09

Local Transport

Cllr Styles reported that he had attended a public transport meeting at Gt. Somerford on the 3^rd April. An article for the May edition of the local magazine had been provided by him. Up to date time tables will be available late summer. No change on route 91 which is the route through the village. The rules on time use for bus passes remain unchanged. Mr Bruce Robertson Director of Transport for Wiltshire Council expressed that if the parish council requested a change in route/times for the 91 bus due to the dangerous bends that need to be negotiated on the present route he would be happy to discuss. It was recommended that the 91 route remains as it is and look at it again in the future after the footpaths projects are completed. Thanks were relayed to Cllr Styles for his report.

83.09

Finance

a) Cheques issued, payments received & transfers since 6^th April 2009

Received:	No receipts
Payments	£575 Groundscape Service £250 Scarecrow Donation £78.21 C Timbrell - Gate £140 C Timbrell – Pond Skip £235.43 Walc Subs £393.78 Clerk’s Salary £70 – Hire of Chapel £17.61 Clerk’s expenses	Total £1,760.03

Transfers Made: £2000 from Deposit account to Current account.

Direct Debits Paid: None.

The invoices for the above cheques have been inspected and approved by the signatories

b) Bank Accounts

Bank Accounts as at 5^th May 2009:

Current account	£1,965.39
Deposit Account	£3,746.09
Petty Cash	£36.66
Total	£5,748.14

c) Annual Return 2008/2009 was agreed, & signed by the Chairman.

d) The Statement of Accounts for year end March 2009 was signed by the Chairman but clarification of grants received, The Commons/Maintenance & VAT paid to be relayed to the Council.

e) The Supporting Statement for year ending 31^st March 2009 was signed by the Chairman.

Clerks Salary – It was RESOLVED that the additional agreed salary to be paid would be found from the general reserves.

84.09

Correspondence received

a) Notice of Election for the European Election to be held on 4^th June 2009 (on Notice Board)

b) Notice of Election for the forthcoming Unitary Council Elections 4^th June 2009 (on Notice Board)

c) WALC information (circulated)

d) Wiltshire Local Transport Plan 2011 Consultation Issues Paper – available on Wiltshire Council website

e) Community Area Highway Information – Previously circulated

f) Parish Steward Scheme – Appointed Contact Training Day – sent to Cllr Foster

g) Community First Magazine Spring 2009 issue – circulated

h) Thank you letter from Scarecrow committee for donation

85.09

Agenda Items for meeting 8^th June

None received.

MEETING CLOSED AT 9.29PM