MINUTES OF KINGTON LANGLEY PARISH COUNCIL MEETING

HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON

MONDAY 13 OCTOBER 2008

PRESENT: Cllr. Dr. Maurice Dixson (Chairman), Cllr. Mrs. Betty Bird, Cllr. Mrs. Val Giles, Cllr. Dennis Gill, Cllr. J Foster, Cllr. P Hart, Cllr. D Styles, Cllr. C Timbrell, Cllr. G. Trickey, District Cllr. Ms. Sherry Meadows plus 9 members of the public.

APOLOGIES FOR ABSENCE: County Cllr Mrs. Jane Scott, Mrs. S Hart (Clerk)

NOTE: These Minutes are as recorded by Cllr. John Foster with revisions and review by Cllrs. Dixson and Trickey. Minute numbering has been reformatted by Mrs. Sue Hart (Clerk) for auditing consistency purposes.

145.08

The Chairman gave a statement explaining the postponement of Councillor Thompson to a later date.

ACTION

146.08

DECLARATIONS OF INTEREST

Cllr. Peter Hart declared a Personal Interest re. discussions on Church Lane new build, Cllr. Chris Timbrell declared a Personal Interest in the planning application for Field View House, Cllr. Maurice Dixson declared a Personal Interest in the Agenda Item on Pound House, Middle Common. Cllr. John Foster declared an interest re: planning permissions in general.

147.08

RESIDENTS’ FORUM

Guests were Les Weir and Dave Sawyer in the residents forum.

Les Weir said his new planning application at Glenhaven now included buildings more than 2 metres of the boundaries and country style garages. 2 houses are now proposed on this site with a gap between them of 2.9 metres. Cllr. Dixson pointed out that applications had been rejected 6 times but accepted on the occasion when conversion of the existing bungalow into a single house had been proposed. Les Weir did not want to pay a social housing contribution until after a review. Lindi Reynolds spoke from the residents forum and raised objections (1) the new proposal is out of keeping with the area (2) light deprivation, (3) it is an inappropriate number of houses for this site and (4) required to see a new datum line for the plans. Judy Ellett said that her objection was that the houses were not in keeping as per the previous proposal. Lindi Reynolds said the new application is an improvement but still has a negative impact on the area. Cllr. Bird worried that if these plans were passed that something different may be erected instead. Cllr. Hart said (1) the boundaries are too close to the neighbours, (2) the applications of the past regarding this site have been subject to dubious arguments.

148.08

MINUTES OF MEETING HELD ON 1 SEPTEMBER 2008

Minutes. Draft from last meeting.

1. Cllr. Giles disagreed with page 4. She said delete para. 2 140.08 from the record as it was not a resolution. The minutes should be changed accordingly.

It was UNANIMOUSLY RESOLVED that the Council should undertake work further to that discharged by the Parish Steward, subject to the Unitary Authority providing the budget to do so.

2. The minutes were resolved as accurate proposed by Cllr. Gill, seconded by Cllr. Timbrell.

3. August 128.08 direct debits said the £1930.07 should have read £1930.17 and that this figure should be corrected. This was resolved unanimously. Resolved by Cllr. Trickey and Cllr. Hart seconded.

149.08

MATTERS ARISING FROM MINUTES

Minute 132.08. David Sealy that said that rubbish that had been tipped in Fowlswick Lane had now been cleared. Ramon Weston said that the Byway sign in Days Lane had not been put back and the matter has been reported to Wiltshire County Council’s Rights of Ways department.

Minute 134.08. Field View House planning application had been submitted.

Minute 134.08. A draft letter was produced by Cllr. Dixson and it was approved of by the Council, proposed by DG and 2^nd by Cllr. Timbrell. Its primary addressee should be the Enforcement Officer, with copies to Cllr. Thomson and the Planning officials.

Minute 142.08 (c) A cheque will be raised following an update on the position.

Minute 142.08 (e) 1 (a) and (b) Grants. £1500.00 paid to KLPFA and the Lytes Almshouses received £500.00.

Minute 142.08 (e) 5. The Coffin Way resurfacing by the school has been scheduled for October half term.

Minute 142.08 (e) 6. Cllr. Dixson requested 1 extra bollard be found for the common.

Minute 144.08 (b) Email sent to Highway department.

150.08

CHAIRMAN’S BUSINESS (NOT ON THE AGENDA)

Cllr. Dennis Gill called for an Extraordinary Meeting to discuss the Clerk’s resignation and Cllr. Trickey seconded the motion which was unanimously resolved.

Cllr. Dixson

151.08

PLANNING

(a) Planning Issues: None.

(b) Planning Applications decided by North Wiltshire District Council:

08/01383/FUL North Site, Kington St. Michael Road - Change of use of land & existing buildings to equestrian teaching & trainer's yard. Alterations to form stables, extension to form store & canteen facilities, provision of 20 x 40 m training arena & alterations to existing vehicular access.	Withdrawn – 27 Aug 08
08/01437/FUL Glenhaven, Plough Lane - Demolition of existing dwelling and erection of 2-detached dwellings, access, parking, turning and garaging	Refused – 3 Sept 08
08/01500/LBC Limetree Farm, Middle Common - Erection of Solar Panels on SE Facing Roof at Back of Farmhouse	Consent Granted – 5 Sep 08
08/01652/TCA New Build, Church Lane – Fell One Horse Chestnut Tree	Granted – 24 Sep 08
08/01775/FUL Russet House, Plough Lane - Erection of dwelling & detached garage	Permission Granted – 29 Aug 08
08/01832/TCA Langley Chase - Fell 1 pine, 1 horse chestnut, 2 birch, 6 leylandii & lawsons cypress	Consent Granted – 18 Sept 08
08/01833/TCA 3 Sutton Lane - Felling of 3 Leylandii trees and reduction in height of Leylandii hedge	Consent Granted – 10 Sept 08
08/01835/TCA Boundary of Hit or Miss Pub, Days Lane - Re-pollard 2 x horse chestnut trees	Consent Granted – 10 Sept 08
08/01867/TCA The Glen, Ashes Lane - Fell 1 robina, 1 cherry 3 larch trees. Crown lift birch, oak, hazel. Thin & crown lift mature ash & bird cherry	Consent Granted – 22 Sep 08
08/01967/FUL Highfield House, Parkers Lane – Conservatory to rear	Permission Granted – 25 Sep 08
08/02028/FUL Chippenham Pallet Company - Demolition of existing mono pitch pallet store and replace with new pitched roof building for pallet storage	Permission Granted – 10 Oct 08

Planning Application Recommendations decided under powers delegated to the Parish Clerk:

08/02261/TCA Somerford House, 2 Fairleigh Rise – Tree Surgery Work to Acer, Hornbeam and Field Maple

Support

(c) Planning Applications for consideration:

08/02167/FUL Glenhaven, Plough Lane – Demolition of existing dwelling & erection of 2 nos detached dwellings, access, parking, turning and garaging

Recommended refused. Proposed Cllr. Dennis Gill, Seconded by Cllr. John Foster. Council objects on C3 grounds. District Cllr. Sherry Meadows was asked to call the application in. Cllr. Dennis Gill requested members to send letters of objection to the Parish Council. Carried by 6 votes.

The Chairman agreed to respond to this application on behalf of the Parish Council.

08/02175/FUL Field View House, Lower Common – Retrospective application for front access walls and garden store building

Cllr. Giles asked that Field View House should comply with its original permission. Cllr. Hart said it was outside of its original permission and he would object. Cllr. Giles proposed, seconded by Cllr. Gill and was carried by 6 votes.

The Chairman asked Cllr. Hart to respond to this application and that for Holly Bank House on behalf of the Parish Council.

08/02178/FUL Lower Swinley Farm, Kington St. Michael – Demolition of existing pre cast concrete agricultural storage barn and replace with new building in adjoining field

Cllr. Dixson proposed, Cllr Gill seconded, it was resolved to support the building provided it were to be used for agriculture. Carried by 8 votes.

08/02278/S73A Holly Bank House, Lower Common – Gates and Wall to driveway (Retrospective)

Cllr. Trickey proposed, Cllr. Dixson seconded a resolution to object. Carried by 8 votes

08/02279/S73A Caramena, Parkers Lane – Summerhouse (Retrospective)

A resolution to support was proposed by Cllr. Gill and seconded by Cllr. Hart.

08/02282/FUL 4 Kington St. Michael Road – Two storey extension, double garage and new vehicular access.

Cllr. Hart proposed, Cllr. Timbrell seconded a resolution to support. Carried by 5 votes, Cllr. Dixson abstained.

08/01496/FUL Honeysuckle Cottage, Plough Lane – Proposed extension to side and erection of detached garage with room over. (Amended Plans)

Cottage on left by Plough. Proposed by Cllr. Hart, seconded by Cllr. Bird to support. Carried by 5 votes. Cllr. Dixson abstained.

Cllr. Foster abstained in all planning issues.

Cllr. Dixson

Cllr. Hart

152.08

PROPOSAL FOR FAST TRACKING THE REVIEW OF PLANNING APPLICATIONS

(Cllr. Dr. Maurice Dixson)

Cllr. Dixson explained he is looking for ways to fast track planning issues as valuable time can be lost waiting for the next meeting. Cllr. Giles said use the website. Cllr. Bird said how do other Councils manage? District Cllr. Sherry Meadows suggested that Stanton St. Quinton Parish Councillors vote on the plans as they are being circulated. A sealed envelope system was discussed. Cllr. Dixson requested that Cllr. Bird study other Council’s methods and also asked District Councillor Sherry Meadows to consider issuing advice on the practices adopted by other Parishes to deal with the same kind of problem.

Cllr. Bird

Dist. Cllr. Meadows

153.08

POTENTIAL DEVELOPMENTS AFFECTING THE PARISH OF KINGTON LANGLEY

(Cllr. Peter Hart)

Cllr. Hart said there will be more traffic in future and we must be ready to object.

154.08

DAYS LANE 30 MPH SPEED LIMIT EXTENSION (Cllrs. Dixson / Timbrell)

Cllr. Timbrell presented a proposition for a 30 mile speed limit on Days Lane. It was 2^nd by Cllr. Dixson and resolved that the Clerk should write a letter to the Highways Department.

Clerk

155.08

Vice Chairman Cllr. Gill took the chair for this agenda item.

PERMISSION FOR WORKS ACROSS MIDDLE COMMON BY THE POUND HOUSE

Cllr. Dixson’s driveway needs repair. It was resolved that the drive can be resurfaced with similar materials on the existing foundations. Proposed Cllr. Trickey.

156.08

Chairman Cllr. Dixson resumed the chair.

FINANCE

(a) Cheques issued, payments received and transfers made since 1 September 2008 meeting:

11 Sep 08	Cllr. G Trickey: Reimbursement for payment of 5 year website domain name extension	001066	£58.74
11 Sep 08	Brian Franklin: Byway Annual Cut	001067	£400.00
22 Sep 08	Kington St. Michael United Charities – Almshouses Extension Grant (Section 137 Payment)	001068	£500.00
22 Sep 08	Kington Langley Playing Fields Association – Play Area Resurfacing Grant	001069	£1,500.00
22 Sep 08	Complete Weed Control – School to Playing Fields Footpath Spraying	001070	£52.88
22 Sep 08	Complete Weed Control – All-weather footpath spraying	001071	£158.63
22 Sep 08	Waterland Management Ltd – Pond Spray Part 1	001072	£293.75
29 Sep 08	Cllr. Mrs. V Giles: Reimbursement for Village Bulbs	001073	£92.00
13 Oct 08	AW Services: Commons Cuts	001074	£265.00
13 Oct 08	Clerk Salary – September	001075	£333.37
		Total:	£3,654.37

Payments Received:

18 Sep 08	Deposit A/C	Precept Payment – Part 2	£9,519.00
18 Sep 08	Current A/C	Commons Erosion Donation	£50.00
29 Sep08	Current A/C	Commons Erosion Donation	£50.00
		Total:	£9,619.00

Transfers Made:

29 Sep 08

From Deposit to Current Account

£4,000.00

Direct Debits Paid: None.

The invoices for the above cheques had been inspected and approved by the signatories. On a proposal from Cllr. Trickey, seconded by Cllr. Styles, IT WAS RESOLVED that cheques numbered 1066-1075 be approved by the meeting and that Cheque 001068 be separately identified as a Section 137 Payment.

(b) Bank accounts: The last reconciliation had been successfully carried out on 13 October 2008. As bank accounts had not been available at the last meeting the following month end positions are for August and September.

Bank Accounts as at 31 August 2008:

Current account	£5,574.03
Deposit Account	£16,471.17
Petty Cash	£31.49
Total	£22,076.69

Bank Accounts as at 30 September 2008:

Current account	£7,807.09
Deposit Account	£12,015.62
Petty Cash	£17.80
Total	£19,840.51

(c) Grants, Donations and other Financial Actions:

1. Replacement 4’ Gate for School to Playing Fields Footpath.

Cllr. Timbrell recommended metal gates as being best. Cllr. Bird proposed, 2^nd Cllr. Trickey. Resolved by 7 votes that they would be better. Cllr. Timbrell agreed to place the gates on order. The costs would be £95 per gate plus approximately £25 per gate for ironmongery.

2. BT Adopt a Kiosk Programme. Will cost circa £17.00 per annum in electricity but will no longer function in future. Cllr. Foster proposed, Cllr. Timbrell 2^nd removal of phone box. Carried by 7 votes.

3. Extra Bollards on Middle Common. Cllr. Hart was asked to procure an extra bollard if possible and report back.

Cllr. Timbrell

Cllr. Hart

157.08

CORRESPONDENCE

Received:

1. Cllr. Dixson said that ‘Sam’ had requested more kerbs and bollards to restrict parking. Cllr. Dixson pointed out the cost involved and suggested ‘Sam’ attend and speak at the Residents Forum if she wished to make a case.

2. An email was received from Jane Scott clarifying that business rates going to central government and 2% is returned to the County.

3. Inserts for the standing orders were circulated and proposed dates for the 2009 meetings.

158.08

ANY OTHER BUSINESS

1. Cllr. Hart and the Clerk will be on holiday early November to early December.

2 The clearance of Barbarans Lane should be put on the next agenda.

3 Cllr. Dixson raised the matter of weeds in Moors Close and moss on the pavements as he had received a complaint. Concern was expressed at the thought of slippery pavements and Cllr. Giles would advise Highways whose responsibility this is.

4 Horse Manure on Footpaths. Horse riders should watch their dunging. Cllr. Foster will speak to Mike Hawker.

5. Cllr. Gill reported a broken fire hydrant post at Upper Common in front of New Linden and added that the area at the east end of Parkers Lane had been asphalted.

6 Cllr, Gill reported that on the 27^th October at 7.30 till 9.00pm there will be a parish exercise with the emergency planning department, venue to be arranged.

The meeting closed at 22:31 hours.

Clerk

Cllr. V Giles

Cllr. Foster