MINUTES OF KINGTON
HELD IN THE COMMITTEE ROOM
OF THE VILLAGE HALL ON
MONDAY 14 MAY 2007
PRESENT: Cllr. Peter Hart (Chairman), Cllr.
Mrs. Lynn Atwell (Part), Cllr. Mrs. Betty Bird, Cllr. J Foster, Cllr. Mrs. Val
Giles, Cllr. Dennis Gill, Cllr. Rev. John Schofield, Cllr. D Styles, Cllr.
APOLOGIES for absence were received by County Councillor Mrs. Jane Scott and District Councillor Mrs. Sherry
Meadows.
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041.07 |
RESIDENTS
FORUM
Mr.
David Sealy expressed concern about the use of Byway 64 by wheeled vehicles
and that fly tipping continued to be an issue. Farmers are now responsible
for rubbish tipped in their fields. Mr. Sealy and Mr. Greenhill, whose farms
border the byway, asked whether downgrading the byway from a ‘BOAT’ could be
investigated in order that motorised vehicles could be stopped from using it.
He believed that the |
ACTION
Clerk |
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042.07 |
DECLARATIONS OF INTEREST None. |
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043.07 |
INTRODUCTION OF NEW COUNCILLORS Cllr.
Peter Hart welcomed all members to the new Parish Council with a specific
welcome to new councillors, Mr. John Foster and Mr. Don Styles. He
also notified councillors of the election of the new District Councillor,
Mrs. Sherry Meadows. All
councillors signed their standard Declarations of Office. The
Wiltshire Association of Local Councils are running a training session for
new or recently appointed Councillors on Saturday 2 June 2007 at |
All Councillors |
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044.07 |
ELECTION OF CHAIRMAN AND
DECLARATION OF ACCEPTANCE OF OFFICE As
there were two volunteers for the post of Chairman, the two candidates left
the room whilst Cllr. Rev. John Schofield chaired a vote for election of
chairman. Following the vote, on a proposal from Cllr. Dennis Gill seconded
by Cllr. Graham Trickey, IT WAS
RESOLVED that Cllr. Peter Hart be elected as Chairman. The Chairman
signed his Declaration of Acceptance of Office. |
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045.07 |
ELECTION OF VICE-CHAIRMAN AND
DECLARATION OF ACCEPTANCE OF OFFICE As
there were two volunteers for the post of Vice-Chairman, the two candidates
left the room whilst Cllr. Peter Hart chaired a vote for election of vice-chairman.
Following the vote, on a proposal from Cllr. Mrs. Betty Bird seconded by
Cllr. Graham Trickey, IT WAS RESOLVED that
Cllr. Rev. John Schofield be elected as Vice-Chairman. The Vice-Chairman
signed his Declaration of Acceptance of Office. |
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046.07 |
REGISTER OF MEMBERS’ INTERESTS The
file containing the current Registers of Members’ Interests was circulated to
all councillors. Councillors were asked to initial and date that they had
checked that their declarations were up to date. Councillors John Foster and Don Styles
signed new declarations. |
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047.07 |
DECLARATIONS OF INTERESTS None. |
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048.07 |
MINUTES
Minutes
of the meeting held on 16 April 2007 were circulated to all Councillors. On a
proposal from Cllr. Rev. John Schofield, seconded by Cllr. Don Styles, IT
WAS RESOLVED that the Chairman, Cllr. Peter Hart, sign the Minutes as a
correct record. |
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049.07 |
MATTERS
ARISING
Minute 04.07(a): Cllr. Peter
Hart circulated a draft Promises template for the raising finances for the
next Commons Erosion Project. Councillors had no changes to the format. It
was agreed that the costs of obtaining and installing large stones on the
edge of the Commons as agreed at the Annual Parish Meeting, would be
obtained, in order to arrive at a total project cost. The progress of the
fund-raising would be published in the . |
Cllr.
P Hart / Clerk
Cllr.
P Hart
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050.07 |
CHAIRMAN’S REPORT (a)
Affordable Housing: The Chairman and Clerk attended a
meeting with North Wiltshire District Council, Westlea Housing Association
and County Councillor Mrs. Jane Scott, to discuss Social and Affordable
Housing in the village. Cllr. Hart believed that progress had been made and
that all parties were now aware of the issues regarding housing allocation
priorities. (b)
On-going Planning Control Issues: The Chairman still had
concerns about the Development Control Committee’s decision regarding net
gain and affordable housing at Glenhaven. He would wait until after the new
Development Control Committee appointments following the May elections before
pursuing further. |
Cllr. P Hart |
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051.07 |
CLERK’S REPORT The
Clerk said that the main priorities over the past month had been: (a)
The change-over of Parish Councillors. (b)
The end of year accounts. The Internal Audit was now
scheduled for Wednesday 23rd May. There
are currently no documented procedures for the Parish Clerk’s work. Following
the audit the Clerk would be working with Cllr. and Mr. Giles to document
procedures for the role. |
Clerk |
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052.07 |
PLANNING
(a) Planning Issues &
Consents Granted: 07/147/ENF – Morrell Cottage, (b)
Planning Applications decided by North Wiltshire District Council:
Planning
Application Recommendations decided under powers delegated to the Parish
Clerk:
(c) Planning Applications for consideration: Reissued
Planning Applications: None. New Applications:
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Clerk Clerk Cllr. P Hart Clerk |
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053.07 |
FOOTPATH 4: Cllr.
Gill reported to the Council that clearing work has been done by those doing
community service. Cllr. Gill showed pictures of a ramp constructed by BMX
bikers and of trees that had been felled. The Council agreed that there was
no objection to the BMX bikers using the lane, but that trees should not be
felled and the lane should be useable for walkers and riders without
impediment. Part of the fence at the top of . |
Clerk |
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054.07 |
WILTSHIRE HIGHWAYS SERVICE DELIVERY
ANNUAL MEETING Councillor
Mrs. Val Giles reported to the Council on the Annual Meeting. The Parish
Stewards’ Programme has been regarded as successful so far. In the future the
stewards will be allowed to do some pot-hole filling. May has been devoted to
verge cutting and in August they will be painting posts and carrying out weed
control. Cllr.
Giles would look at whether they could do the posts around the pond. There
is now only one steward and their tracking system means that they can be more
easily located when they are out and Cllr. Giles believed they are more
productive now. |
Cllr. Mrs. V Giles |
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055.07 |
COUNCILLORS’ JOBS &
RESPONSIBILITIES Last
year’s Councillor contact information and Responsibilities was reviewed in
the light of recent Councillor changes and was agreed as follows:
Following
a proposal by Cllr. Rev. J Schofield, seconded by Cllr. Dennis Gill, IT WAS
RESOLVED that Cllr. Mrs. Betty Bird would continue to be the Kington Langley
Parish Council interface to the Kington St. Michael Charities, specifically
the Kington St. Michael Almshouses. Cllr.
Hart pointed out that no-one was currently responsible for coordinating the
ever growing list of village maintenance tasks, but whilst councillors were
willing to do specific tasks, no-one was prepared to take over coordination
responsibility. Current tasks include:
The
Clerk agreed to send an updated list to all Councillors. The
Clerk pointed out that so much information was being sent to her from District
and Council via the Internet, that it would be advantageous if all
Councillors could have an e-mail id and access to the Internet, as such
documents were too big to print out and distribute. |
Cllr. Hart Cllr. Schofield Cllr. Atwell Cllr. J Foster Cllr. Mrs. V Giles Cllr. D Gill Cllr. D Styles Cllr. P Hart Cllr. G Trickey Clerk Cllr. Mrs. B Bird All Cllrs. Clerk All Cllrs. |
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056.07 |
FINANCE
(a)
Cheques issued and transfers since 16 April 2007
meeting:
Payments Received:
Transfers Made: None. Direct Debits Paid: None. The invoice for
the above cheque had been inspected and approved by the signatories. On a
proposal from Cllr. Graham Trickey, seconded by Cllr. Don Styles, IT WAS RESOLVED that
cheques numbered 971-974 be approved by the meeting. (b)
Bank accounts: The last reconciliation had been
successfully carried out on the 4 May
2007. Bank Accounts and Petty Cash as
at 30
April 2007:
(c) Grants / Other
Financial Actions: None. |
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057.07 |
CORRESPONDENCE
(a) Received: None. Sent: ·
To each Councillor: WCC, Wiltshire News, May 2007 (e-mail) (b) Circulated to Parish
Council: ·
Clerks and Councils Direct, Issue 51, May 2007 ·
Transport Times & Telegraph Newsletter, Issue 12,
April 2007 ·
Community First, First News, Spring 2007 ·
Wiltshire Association of Local Councils Newsletter, April
2007 ·
National Association of Local Councils, LCR, Vol. 59,
No.1, May 2007 ·
Kington St. Michael Parish Plan 2007 ·
WCC, Community Area 3 Highway Information, 2007 ·
SLCC, The Clerk, Vol.37, No.3, May 2007 ·
WCC/Swindon Borough Council, Town & Country Planning
(Local Development) ·
Local Government Review, Letter dated 23 April 07 + Local
Government Reorganisation Magazine, April 2007 ·
WCC, One Council for Wiltshire Consultation – Letter &
Notes 30 April 2007 |
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058.07 |
ANY
OTHER BUSINESS
(a)
ChAP Special Interest Group re. Culture & Leisure is
to be held on 20 June 2007. Councillors were asked if they wished to attend. (b)
A One Council for Wiltshire seminar is to be held on
Thursday 24 May 2007. Councillors were asked if they wished to attend. (c)
Cllr. Don Styles raised an issue regarding complaints
about a bonfire at Lower Common. Bonfires in the village have been
investigated in past by the Clerk who agreed to give Cllr. Styles the latest
NSCA information leaflet. (d)
Councillors have been invited to a Neighbourhood Policing
Problem Solving Workshop on Friday 18th May. Cllr. Gill and Cllr.
Schofield would be attending. (e)
Cllr. Rev. John Schofield advised Councillors of a live
Rest Centre exercise to be carried out on Sunday 23rd September at
Leighton Recreation Centre, Westbury. If anyone wished to attend, they should
contact Cllr. Schofield or the Clerk. (f)
The Clerk advised Councillors that if they had difficulty
forwarding Circulation Folders to Cllr. Foster who lives at the far end of
Days Lane, then they should return them to her, and she would ensure that
Cllr. Foster received them. (g)
Cllr. Hart asked Councillors whether they still wanted the
Council meetings to start as late as 8 pm and following a vote, the majority
wanted the meetings to revert to 7:30 pm. The Clerk was asked to change the
start times for the rest of the year. The
next Parish Council Meeting will be held at 7:30 pm in the Village Hall Committee Room on Monday 11 June
2007. The
meeting closed at 21:52. |
Clerk All Cllrs. All Cllrs. / Clerk Clerk |