MINUTES OF KINGTON LANGLEY PARISH COUNCIL MEETING HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON MONDAY 11 SEPTEMBER 2006

 

 

PRESENT:  Cllr. Peter Hart (Chairman), Cllr. Mrs. Betty Bird, Cllr. Mrs. Val Giles, Cllr. Dennis Gill, Cllr. Simon Harris, Cllr. Rev. John Schofield, District Councillor Peter Green, Mrs. Sue Hart (Clerk) and three members of the public (part).

 

APOLOGIES for absence were received from Cllr. Euan Sudbury (Business Commitments) and County Councillor Mrs. Jane Scott.

 

 

 

95.06

 

 

 

RESIDENTS FORUM

 

None.

 

 

ACTION

 

 

 

96.06

 

DECLARATIONS OF INTEREST

 

Cllr. Peter Hart (Chairman) and Mrs. Sue Hart (Clerk) declared a personal interest in the planning application for Yew Tree Cottage.

 

 

 

 

 

97.06

 

MINUTES

 

Minutes of the meeting held on 14 August 2006 had been circulated to all Councillors and were agreed by all. On a proposal from Cllr. Rev. John Schofield, seconded by Cllr. Mrs. Betty Bird, IT WAS RESOLVED that the Chairman, Cllr. Peter Hart, sign them as a correct record.

 

 

 

98.06

 

 

 

 

MATTERS ARISING

 

Minute 94.06 (c): Walls across the highways verge by two houses at Lower Common. The original planning applications have now been circulated to Councillors and indicate that the owners could be in breach of planning conditions so a letter has now been written to NWDC Planning Department.

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99.06

 

 

 

 

 

 

 

CO-OPTION OF NEW COUNCILLORS

 

A resignation letter has been received from Cllr. Jill Saunders as she is moving from the village in the near future. Two councillor vacancies therefore need to be filled.

 

Two letters have been received from villagers interested in being co-opted to the Council and both were present at the meeting: Mrs. Lynn Atwell and Mr. Graham Trickey.

 

On a proposal by Cllr. Peter Hart, seconded by Cllr. Mrs. Val Giles, IT WAS RESOLVED unanimously that Mrs. Lynn Atwell be co-opted to the Council. Mrs. Atwell signed her Declaration of Acceptance of Office. Mrs. Lynn Atwell then left the meeting.

 

On a proposal by Cllr. Peter Hart, seconded by Cllr. Rev. John Schofield, IT WAS RESOLVED unanimously that Mr. Graham Trickey be co-opted to the Council. Mr. Trickey signed his Declaration of Acceptance of Office.

 

 

 

 

 

 

 

100.06

 

 

 

 

 

 

 

PLANNING

 

(a)    Planning Issues & Consents Granted: 

 

Planning Issues:  None.

 

 

(b)    Planning Applications decided by North Wiltshire District Council:

 

06/00684/FUL – Former Genus Bull Unit, Malmesbury Road – Conversion of redundant buildings to offices (B1)- Foxley buildings; Conversion of buildings to storage units (B8)- Startley building; Erection of replacement office buildings (B1)- Sherston building; Ancillary parking & access.

Granted – 18 August 2006

06/01361/S73A – Old Chapel, 10 Silver Street – Erection of greenhouse & pergola (retrospective).

Granted – 11 August 2006

06/01505/LBC – The Philberts, Church Road – timber framed conservatory on rear elevation.

Refused – 14 August 2006

06/01506/LBC – The Philberts, Church Road – timber framed conservatory on rear elevation.

Refused – 14 August 2006

06/01672/FUL – Glenhaven, Plough Lane – Demolish Existing dwelling & erect 4 detached dwellings, garages and access.

Refused – 15 August 2006

06/01563/FUL – Langley Ridge, Plough Lane – Demolition of conservatory & erection of new conservatory (amended plans).

Granted – 17 August 2006

06/01564/LBC – Langley Ridge, Plough Lane – Demolition of conservatory & erection of new conservatory (amended plans).

Granted – 17 August 2006

06/01579/FUL – Barnby House, Parkers Lane – Garden Room.

Granted – 29 August 2006

06/1878/COU – Plough Lane Nursery, Plough Lane - Change of use of workshop/store & toilets to dwelling and raise part of roof of bldg (Rev: 04/02524/COU & omission of offices).

Granted – 29 August 2006

06/01929/FUL  - Mullion House, Ashes Lane. Replacement Rear Conservatory.

Granted - 4 September 2006

 

Planning Application Recommendations decided under powers delegated to the Parish Clerk:

 

None.

 

 

(c)     Planning Applications for consideration:

 

 

Reissued Planning Applications:

 

None.

 

 

New Applications:

 

06/02154/FUL – Yew Tree Cottage, Days Lane – 2 storey extension, garage, alterations to roof and creation of new access off Silver Street.

Support

06/02296/FUL – Place House, Lower Common – Extension and alterations to Windows

Support

06/02336/FUL – Glenhaven, Plough Lane - Demolish Existing Dwelling & erect 4 detached dwellings, garages & access

Not supported

– Apart from addressing the emergency access condition of the previous application’s NWDC refusal, this application is still for 4 dwellings, therefore Council’s reasons for objection still stand.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

101.06

 

 

COMMONS EROSION PROJECT

 

Work is now complete on the project. The edges of the matting are rising up and need more pinning. A 4x4 car had also driven over it. Cllr. Gill thought that providing a hard base then reseeding would have been firmer. Cllr. Hart said that the grass had already grown through the matting but that cars should not been driven onto it until the area had bedded in more fully. The contractor would be asked to review the site before payment would be made.

 

 

 

 

 

 

 

 

 

Clerk

 

102.06

 

 

 

 

REVIEW OF STANDING ORDERS

 

Councillors had been circulated Page 2 of the current Standing Orders, following a request by Cllr. Rev. John Schofield for a review of the Chairman’s term of office in Paragraph 8 (a) which currently reads:

 

“To elect a Chairman who, under normal circumstances, shall not remain in post for more than three consecutive years”.

 

Councillors were concerned that this was too short a period of time.

 

On a proposal from Cllr. Rev. John Schofield, seconded by Cllr. Dennis Gill, IT WAS RESOLVED unanimously that the Standing Order should be updated to read:

 

“… shall not remain in post for more than six consecutive years.”

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

103.06

 

 

VILLAGE DESIGN STATEMENT

 

The Clerk briefly explained to Councillors the purpose of a Village Design Statement, in particular that it can provide guidance for the design of all development in the village, which is particularly relevant to the village’s conservation status. If adopted by North Wiltshire District Council as a Supplementary Planning Document it could also be of value when considering the appropriateness of future planning applications.

 

It was agreed that the Clerk should investigate further and also check whether Sutton Benger or any other NWDC parishes had a copy that could be reviewed.

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

104.06

 

FINANCE

 

(a)    Cheques issued and transfers since 14 August 2006 meeting:

 

11Sep06

Clerk Salary - August

000925

£250.00

11Sep06

Holder Contr. (Commons Erosion Project)

000926

£14,238.76

11Sep06

Auditing Solutions Ltd (Internal Audit)

000927

£205.62

11Sep06

S Hart (Keith Burton Leaving Gift)

000928

£39.99

 

 

 

 

 

 

 

£14,734.37

 

Payments Received:

 

14Aug06

HM Revenue & Customs

2005-2006 VAT Repayment

£1,815.68

 

Transfers Made:

 

12Sep06

From Deposit to Current Account

£8,000.00

 

Direct Debits Paid: None.

 

 

 

The invoices for the above cheques had been inspected and approved by the signatories. On a proposal from Cllr. Mrs. Betty Bird, seconded by Cllr. Simon Harris, IT WAS RESOLVED that cheques numbered 925-928 be approved by the meeting.

 

(b)    Bank accounts: The last reconciliation had been successfully carried out on  Monday 11th September 2006.

 

Bank Accounts and Petty Cash as at 31 August 2006:

 

Current account

£7,576.89

Deposit account

£9,764.44

Petty cash

£8.76

Total

£17,350.09

 

(c)     2005/2006 End of Year Accounts Internal Audit Action Plan:

 

All Councillors had received a copy of the Auditors’ Action Plan.

 

The 3 recommendations proposed by the Auditors were considered as follows:

 

R1. Review of Regulatory Framework. On a proposal from Cllr. Rev. John Schofield, seconded by Cllr. Mrs. Betty Bird IT WAS RESOLVED that the Financial Regulations should remain the same.

 

R2. Budgetary Control & Reserves. It was agreed that this would be reviewed at Precept time.

 

R3. Salary and Wages. On a proposal from Cllr. Mrs. Betty Bird, seconded by Cllr. Dennis Gill, IT WAS RESOLVED that the Clerk, Mrs. Sue Hart, should receive an immediate payment of £200.00 for work carried out up to the audit and that her salary should be reviewed at Precept time.

 

(d)    Mid Year Precept Review:

 

All Councillors were given copies of the Precept status year-to-date. There were no issues raised.

 

Councillors discussed the contribution to the Christmas tree and whether assistance could be offered for erection and decoration. The Clerk was asked to investigate with those responsible.

 

(e)    Mid Year Donations Review:

 

On a proposal from Cllr. Rev. John Schofield, seconded by Cllr. Simon Harris, IT WAS RESOLVED that donations should approved as follows:

 

Kington Tots Toddler Group (already held in Precept)

£100.00

Wiltshire Bobby Van Trust

£50.00

Wiltshire Search & Rescue Penny Appeal

£25.00

Kington St. Michael United Charities – Donation towards single-storey extensions to Almshouses

£75.00

 

(f)      Grants / Other Financial Actions:

 

Money has already been allocated in the precept for the annual Bulb Planting. It was agreed that more varieties of bulbs would be purchased this year. Cllr. Val Giles suggested more crocuses on banks, plus snowdrops and narcissi, and more planting by the Kington Langley notices.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Clerk

 

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

Clerk

 

 

 

Clerk

 

 

 

 

 

 

 

 

 

 

Cllr. Mrs. Val Giles

 

 

 

 

105.06

 

CORRESPONDENCE

 

(a)    Received:  None.

 

(b)    Circulated to Parish Council:

 

·         The Clerk, Vol. 36, No. 5, September 2006

·         Fieldwork, CPRE, September 2006

·         DOT Quiet Lanes & Home Zones (England) Regulations 2006

·         WCC, Wiltshire’s Meet & Greet Evenings: Town & Parish Councils’ Meeting with the County Council

·         Wiltshire Fire & Rescue Service – Business Plan 2006-2010

·         WCC, Wiltshire & Swindon Record Office Move

·         Wiltshire Local Transport Plan 2001/02 – 2005/06 Delivery Report

·         Wiltshire Young People’s Opportunity Fund (WYPOF) Application Packs Available

 

 

 

 

 

 

 

 

106.06

 

ANY OTHER BUSINESS

 

(a)     Councillors were reminded of the Olympiad Community Evening for Chippenham & the Villages to be held at the Olympiad on 2 October. Anyone interested in attending should contact Cllr. Peter Hart or the Clerk.

 

(b)     Cllr. Rev. John Schofield told Councillors that he had attended a very useful event by Wiltshire Fire and Rescue.

 

The meeting closed at 21.20.

 

 

 

 

All Councillors