MINUTES OF KINGTON LANGLEY PARISH COUNCIL MEETING HELD IN THE COMMITTEE ROOM OF THE VILLAGE HALL ON MONDAY 22 AUGUST 2005

PRESENT: Cllr. Peter Hart (Chairman) Cllr. Mrs. Betty Bird, Cllr. Keith Burton, Cllr. Val Giles, Cllr. Dennis Gill, Cllr. Simon Harris, Cllr. Jill Saunders, and Cllr. Rev. John Schofield. Mrs. Suanna Austin (Clerk).

APOLOGIES for absence were received from District Councillor Peter Green.

82.05

RESIDENTS FORUM

There were no residents present.

ACTION

83.05

DECLARATIONS OF INTEREST

None.

84.05

MINUTES

Minutes of the meeting held on 11^th July 2005 had been circulated to all Councillors.

Cllr. Val Giles requested the following amendment:

Add Cllr. Val Giles’ name to the list of those present.

Following these amendments the minutes of the meeting were agreed by all. On a proposal from Cllr. Dennis Gill, seconded by Cllr. Simon Harris, IT WAS RESOLVED that the Chairman, Cllr. Peter Hart, sign them as a correct record.

The Clerk, Mrs. Suanna Austin, requested a change to the minutes of the meeting held on 11 April 2005:

Minute 46.05 – Cheque Numbers 940 and 941, should read 840-841.

On a proposal from Cllr. Dennis Gill, seconded by Cllr. Simon Harris, IT WAS RESOLVED that the Chairman, Cllr. Peter Hart, would sign the amendments as a correct record.

85.05

MATTERS ARISING

Minute 76.05 – Plaque for the late Mr. John Oatley (Reference Minute 63.05 and Minute 69.05) Cllr. Dennis Gill reminded the Committee that the Village Hall Committee had not yet met to discuss the above matter.

Cllr. D Gill

86.05

FINANCE

(a) Adoption of Accounts – 2004 / 5: All councillors had received a copy of the Accounts and Supporting Statement. The clerk pointed out that the internal auditors, RBS, had made a change to the VAT calculations on the Supporting Statement which has now been done ready for final submission. On a proposal from Cllr. Keith Burton, seconded by Cllr. Rev. John Schofield, IT WAS RESOLVED to adopt the 2004/5 Accounts and Supporting Statement and two copies were duly signed by the Chairman and Responsible Financial Officer.

Audit Statement of Assurance 2004/5 Accounts: Each of the eight clauses were read out to councillors and duly affirmed. On a proposal from Cllr. Dennis Gill, seconded by Cllr. Jill Saunders, IT WAS RESOLVED to approve the Statement of Assurance for submission to Mazars, the external auditors.

(b) Cheques issued and transfers since 11 July 05 meeting:

10 Jul 05	Clerk Salary – June	855	250.00
9 Aug 05	Public Works Loan Board – Village Hall Prepayment	856	4656.00
22 Aug 05	Clerk Salary - July	857	250.00
22 Aug 05	Petty Cash Payment	858	25.00
			£5181.00

The following cheques from 2004-2005 were not presented to Council last August / September:

2 Aug 04	Slower Speeds Initiative	773	14.00
6 Aug 04	V Burgess (Clerk) Telephone Costs	802	21.25
6 Aug 04	V Burgess (Clerk) Salary July 04	803	250.00
6 Aug 04	D Raines – Footpath Maintenance	804	40.00

In addition, the following transfer was made:

9 Aug 05

Transfer from Deposit to Current Account

£

6000.00

Cllr. Peter Hart proposed that in future the Public Works Loan Board direct debit transfers should also be minuted each six months when they are paid.

The invoices for the above cheques had been inspected and approved by the signatories. On a proposal from Cllr. Betty Bird, seconded by Cllr. Simon Harris, IT WAS RESOLVED that cheques numbered 773, 802-804 and 855-858 be approved by the meeting.

(c) Bank accounts: The last reconciliation had been successfully carried out on the 10 August 2005.

Bank Accounts as at 29 July 2005:

Current account	£1820.38
Deposit account (includes Village Hall Committee pre-payment)	£8873.11
Petty cash	£2.98
Total	£10,696.47

Cllr. Peter Hart proposed that the Precept Spend so